Your Data and Privacy

Pethau Pawb Llanymddyfri
processes personal data on a regular basis. If
you have been involved with us, we might hold
certain information about you: this is known as personal
data.   

Any information we hold will be processed in line with
the principles set out by ICO Regulations, which we must comply with.  

We will:  

Only hold the minimum
personal information needed to allow us to perform our role;  

• Delete
  personal information once the need to hold it has passed;  


•  Access and process all personal information in
  line with fair processing set out upon collecting information from
  Individuals;  


• Design
  our systems and processes to comply with data protection principles;  


• Ensure
  all our volunteers agree to and comply with our Data Protection Code of
  Practice;  


• Take
  immediate action if we discover that our policies are not being complied
  with.   

What Personal Data we hold
and how we obtain it:  

When you visit Pethau Pawb Llanymddyfri,
volunteer with us, or contact us via our websites, we will ask for some
personal information from you.  

The types of personal data
we hold and process about you can include:   

• Contact
  details, including name, address, telephone numbers and email address.   

The types of anonymised data
we collect can include:  

• Age
  group; gender; ethnic group.  

We ask volunteers to
complete an Equal Opportunity form for monitoring purposes – this form is not a
precondition of service and any data you provide us with is completely
anonymous.  

The anonymous data we
collect can contain special category data: this is data that is extra
sensitive, and Pethau Pawb Llanymddyfri ensures all data is held securely. 

Where you have provided us
with personal data about other individuals, such as emergency contacts, please
ensure that those individuals are aware of the information contained within
this notice.  

How long we keep your
personal data:  

We will only keep your
personal data for as long as we need to in order to fulfil the purpose(s) for
which it was collected and for so long afterwards as we consider may be
required to deal with any questions or complaints that we may receive, unless
we elect to retain your data for a longer period to comply with any legal
obligations.  

How we will use your
personal data:  

We may process your personal
data to fulfil our obligations, and this can include the processing of your
personal data for all or any of the following purposes:   

• to
  contact you;  


• to
  fulfil our health and safety obligations;  


• to
  administer any volunteering you do with us;   


• to
  address and
  respond to any queries from you;  


• for
  statistical and reference purposes.  

Organisations that we may
share your personal data with:  

From time to time we might need to share your
personal data with partner organisations and service providers so that they can
help us carry out our duties, rights and discretions in relation to the
services we provide. Some of those organisations will simply process your personal
data on our behalf and in accordance with our instructions. In each case we
will only share data to the extent that we consider the information is
reasonably required for these purposes.   

Any Personal Data we hold
will be disclosed, with reasonable purpose to:  

• Our
  volunteers – where the information is vital and required for their work.   


• Our
  partners – strictly in line with agreed procedures.   


• Others
  – as
  required by law, e.g. the Police or Courts in line with applicable
  legislation  

The legal basis for our use
of your personal data:  

Pethau Pawb Llanymddyfri holds personal data about
you in its capacity as data controller. This includes the need to process your
data to contact you, to administer any volunteering you do with us; to address
and respond to any queries from you; and for statistical and reference
purposes. Further information about how we use your personal data is provided
below.   

The legal basis for our use
of your personal data will generally be one or more of the following:   

• we
  need to process your personal data to meet our contractual obligations to
  you;  


•  we have a legitimate interest in processing
  your personal data;  


•  you have provided us with your consent to
  process your personal data.  

Your basic information is
required to fulfil our health and safety obligations:   

If you are a volunteer, your
basic information is also used to fulfil our contractual relationship to you as
a volunteer.  

You can control whether or
not we can use your contact information to send you direct marketing.  

Your rights:  

You have a right to access
and obtain a copy of the personal data that we hold about you and to ask us to
correct your personal data if there are any errors or it is out of date. In
some circumstances you may also have a right to ask Benthyg to restrict the
processing of your personal data until any errors are corrected, to object to
processing or to transfer or (in very limited circumstances) erase your
personal data.   

If you wish to exercise any
of these rights or have any queries or concerns regarding the processing of
your personal data, please contact us as indicated below. You also have the
right to lodge a complaint in relation to this privacy notice or Benthyg’s
processing activities with the Information Commissioner’s Office which you can
do through the website below or their telephone helpline.   

You can obtain further
information about these rights from the Information Commissioner’s Office
Website  or" target="_blank">https://ico.org.uk/ or via their telephone helpline 0303 123 1113.  

You can control whether we
can contact you for direct marketing purposes – if you wish to unsubscribe from
receiving any marketing from us, please let us
know.   

Please contact us for
further information: helen@ynnisirgar.org